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The next step after learning about outsourcing is determining when it’s best to implement it. Implementing it at the right time is most likely to lead to better results than just diving into it haphazardly.
Your timing must be sensitive to the exact moment when you already need to outsource. How do you do that?
What are the signs that your business needs to be outsourced?
Make a cost-versus-time analysis of the specific task or tasks you plan to outsource before deciding when to begin outsourcing.
There may be two or three of your existing employees who can handle this job, but they will have to work after regular office hours.
Due to this situation, overtime pay will be necessary. Also, it is unclear how long it will take them to complete the upgrade.
In addition to overtime pay, consider overtime meals, travel allowances, and other benefits your company provides for employees who work overtime. Include everything in your calculations.
You do not have to offer third-party providers the same benefits you offer your employees when you hire a third-party.
Using this comparison, you can decide whether it is time to outsource.
If you are facing an urgent one-time project, you may need to hire a third-party service to complete it according to your schedule.
As an example, if your company wants to build a website, some of your team members may be able to do it, but they may not have the time to do it. Outsourcing then becomes the solution.
Outsourcing lets your employees focus more on the work they were hired to do. When their main function is compromised, that is a clear indication that you are already outsourcing.
What is the best time to start outsourcing your business?
Outsourcing seems best when you and your staff are already burnt out from overwork. Moreover, if business operations and profits are already affected, contracting makes sense.
Here are a few signs that your business already needs outside help. You don’t have to wait until a disaster strikes to start outsourcing.
Keeping your business running means taking care of so many things.
There never seem to be enough hours in the day to complete all your tasks.
Even though you are doing everything you can, in the best way that you can, nothing seems to be happening.
Because of your health issues, you need more time to relax and unwind.
The vision you have for your company and the short- and long-term goals you have set are clear, but you don’t know how to reach them.
If you are struggling in managing your company and cannot find the time for self-growth and business development, then it may be time to outsource some tasks.
Taking advantage of outsourcing will ensure your business is always in a “growth” state, as opposed to one that is always in a “maintenance” state.
Preparation and considerations for your process
Now that you know when to outsource, here are ten things you need to set up and think about before starting the process.
What have you accomplished so far with your outsourcing checklist?
In addition to keeping track of your milestones before implementation, creating your own outsourcing checklist can also help you organize your thoughts.
Additionally, there is a checklist called a Request for Proposals, or RFP. RFPs outline the scope of work and responsibilities you want your outsourcer to complete.
There are some companies that send a pre-made checklist template to their potential vendors. They then wait for the service providers to respond with their proposed price, and select the lowest.
As you experience the results of creating an accurate, well-thought-out checklist, you will realize that the hours you spent crafting it won’t go to waste.
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The Outsourcing Team sources, recruits, hires, onboards, trains, equips and pays your global team.
The Outsourcing Team manages the operation of your global team alongside your current management team.
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Get your outsourcing toolkit Preview modal-Outsource Calculator provides approximate savings of hiring outsourced staffing versus hiring locally and is provided for informational purposes only. It provides approximate pricing only and may not be accurate and should only be used as a guide and is not an official quote. You should not make any decisions based simply on the information provided. Outsource Calculator pricing is based on the typical employee salaries for each role, including all employee payroll taxes, government-mandated employee costs, employee technology required, office space, hardware costs, IT support, recruiting, training, onboarding, and all HR functions which provide a more accurate comparison with the outsourced staffing compared to local hiring.
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